What is an RFP?
Request for Proposal (RFP) is a formal document that organizations send to hotels requesting detailed proposals for hosting meetings, events, or negotiating corporate room rates. In hospitality, RFPs are the primary mechanism for group business and corporate rate negotiations.
Types of Hotel RFPs
Corporate Rate RFPs
Annual negotiations for preferred corporate room rates, typically processed through Cvent or Lanyon.
Meeting & Event RFPs
Requests for conference, meeting, or event space including rooms, F&B, and AV requirements.
Group Block RFPs
Requests for room blocks for weddings, sports teams, or tour groups.
RFP Response Best Practices
Frequently Asked Questions
What is included in a hotel RFP?
Event dates, room requirements, meeting space needs, F&B, budget, and amenity requests.
Where do hotels receive RFPs?
Through Cvent, direct from corporate travel managers, GSO networks, and meeting planners.
How can hotels win more RFPs?
Fast response times, personalized proposals, competitive pricing, and strong relationship management.
Related Terms
Streamline RFP Management with Thynk
Automate RFP responses and win more group business.
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